Catholic Women’s League of Canada | BC and Yukon Council

Submitted by: Elaine Audet

Thank you to all who sent in their annual reports. An amazing amount of work is done at the Parish levels and considerable funds are donated to support people at home and abroad. It is clear members are sharing the “good things we have been given.” I am sure with 100% reporting the amount would be even more impressive.

An area of congratulations is increased membership. Although we hear that long roster of deceased members each year, we continue to grow in membership. That is a very positive and assuring statistic.

Interest rates are a matter of concern. We rely on the interest earned in most of our terms to supplement our annual income. Luckily we had invested a couple of terms for a 2-year period, so missed the low interest rates last year, but sadly they do renew this year.

Slow per capita payments are another concern – by May 2009 we had received $7,415, by May 2010 we have received $3,452. Not sure if they are late going in from councils, or slow at getting posted at National. We cannot do much about the later, but we can do something about the first – please go back to your parishes & assure your per capita fees are sent in.

Our account for 2015 National Convention in Vancouver continues to grow, we are quite hopeful that we will have the extra funds needed to host this great event. » Read the rest of this entry »

Submitted by: Elaine Audet

Greetings

Another glorious summer has passed & with fall, comes yard & garden clean-up and resuming of our Catholic Women’s League work.

Welcome to all Diocesan Treasurers.

I have provided a list, at end of communiqué, & I encourage you to share your information and gifts with each other.  Also, please feel free to contact me any time.

Expenses and Receipts

National Secretary-Treasurer, Peggy Roche noted in her communiqué,  “Members should not be out of pocket for incurred expenses while doing League work.  Members should submit receipts & then should be paid in a timely fashion.  This keeps financial records in proper order for audit.”

Budget and Year End Reports

Get your records in order to report in a few months as it will be our year end.  Prepare a 2010 budget for presentation to the council executive for discussion and approval.  Refer to Guidelines for Treasurer, Page 6, Budgets and page 9, Sample Parish Council Budget.

It is also not too soon to start preparing for your annual financial reports – again refer to page 6, Reporting.  In order obtain accurate figures at the national level, please encourage treasurers at parish level to report to diocesan, then they to provincial – follow up with phone calls if necessary.

Guideline for Treasurers

The role of treasurer is very important – not only are treasurers responsible for handling the funds of league councils, they are also accountable.  Refer to Guideline for Treasurers which provides helpful hints and information.  It can be ordered from National Office or downloaded from the website.   » Read the rest of this entry »

Submitted by: Elaine Audet

Good afternoon everyone. As your provincial treasurer I have fulfilled my duties as outlined in the Treasurer’s handbook, paid the bills in a timely fashion, deposited the money, prepared and distributed financial statements at Fall & Spring Mid-term meetings and Provincial convention. I prepared a budget and presented it at the Fall Mid-term meeting.

My goal has been to keep accurate account of all the records and to try to get the best return on our investments. Interest rates are currently very low so that is an area of concern – when I renew the terms, we will likely not get the rate of interest that we enjoyed the last couple of years.

The unaudited report for year 2008 is in your convention booklets for you to review at another time. I will not be going over that today. But everyone should have a copy of the balance sheet income statement from Jan 1/09 to April 30/09.

Membership total for 2008 (including some received in 2009) 9,604

Memberships received to end of April 2009 – 6,414.

We had to purchase a new laptop this past year as the old one was a little dated and just would not allow us to do the job we needed it to do. As the resale value of the old laptop would have been minimal, we voted to keep the old laptop and leave it with the Resolutions chairperson to use during convention rather than to disturb the secretary’s computer.

Submitted by: Elaine Audet

Happy New Years everyone.  I hope you all had a blessed and wonderful Christmas.

I am sending a quick communication to remind everyone to please adhere to the reporting deadlines.  Diocesan Treasurer’s to report to Provincial level by Feb 15/09.  Please strive for 100% reporting, if any parish has not responded, maybe try following up with a phone call.

The higher number of responses, the more accurate the reporting.

Also remind your parish treasurers to complete the Voluntary Funds report form.  You will have received this from National, but it is also in the policy & procedure book, appendix 3 – page 27.

Remind your parish treasurers to work hard on remitting the per capita by the February 28th deadline.  Our province is doing very well with membership; to the end of November 2008 we had 9263 members, up 81 members over 2007.  Great Job!

I will be out of touch for a couple of months, so please hold your emails until after March 3 or 4th, 2009. May Our Lady of Good Counsel continue to guide us in our work for God & Canada.

Submitted by: Elaine Audet

It is my privilege to serve you for a second term as treasurer on Provincial level. Be assured our Provincial council will strive to continue to be good stewards of your money. Welcome to all Diocesan Treasurers.

Expenses and Receipts

National Treasurer-Secretary, Peggy Roche noted in her communiqué, “Members should not be out of pocket for incurred expenses while doing League work. Members should submit receipts & then should be paid in a timely fashion. This keeps financial records in proper order for audit.” A bit of a reminder for all members. » Read the rest of this entry »

Submitted by: Elaine Audet

Madam President:

Good afternoon everyone. As your provincial treasurer I have fulfilled my duties as outlined in the Treasurers handbook, paid the bills in a timely fashion, deposited the money, prepared and distributed financial statements at Fall & Spring Mid-term meetings and Provincial convention. Served on Development Fund selection committee and tried to do everything asked of by my president as prompt as possible.

My goal as reported last year was to set up the books on the computer using Simply Accounting. That was done and I made it through my first year with everything balanced. Hoorah! I am very happy to have learned a new skill and hopefully one day to say I have mastered it. » Read the rest of this entry »

Submitted by: Elaine Audet

Madam President:

Good afternoon everyone. As your provincial treasurer I have fulfilled my duties as outlined in the Treasurer’s Handbook, paid the bills, deposited the money and tried to do everything asked of by my president.

My goal was to set up the books on the computer using Simply Accounting. With the help of a friend, I am happy to say I have done that, but am still learning.

I will report on the Provincial Development Fund as this was something I did to help Barb cover the absent organization chairperson’s duties. This fund is to help voting delegates with travel expenses only, to come to provincial convention. To be fair to everyone, we strictly adhered to the outlined criteria this year; it had to be on the correct form, received by the deadline date, completed in full front & back, with all appropriate signatures. The money from this fund comes from the annual earned interest on our $50,000 GIC. We had 11 applicants with 6 awards & 5 regrets. This year we had $1060.00 in interest & paid out $924.32 leaving a balance of $135.68 which will be added to next year’s funds. » Read the rest of this entry »